Author: mrsonedollarallowance

May Financial Update

mrsonedollarallowanceLeave a comment

*I’ve been working on this post for a week, so my numbers are a week old, but I don’t want to re-update them. I’m also posting on a Tuesday just to get this ‘out the door.’*

I’m starting to pull myself out of the overwhelmed hole I felt I was in. There’s still a lot going on, but I feel better equipped to stay on top of things. I had just been so exhausted, that I didn’t have the energy to do anything extra each day, and I was just getting by. Last weekend, I was able to work on pressure washing our patio and deck furniture (which was long overdue), and then I stained our deck. That’s been a pretty good springboard to me getting a fire lit under myself to get other things done, so that’s felt really good.

Our middle child graduated pre-k on Thursday. That was a big milestone, and my poor girl is so sad that she’s going to miss her teachers. She’s really struggled with my going to work and not being home all the time (although my time not home, while she would be home, averaged about 10 hours per week). I have things better organized at work, and I’m feeling good about my tasks and role in the office, so the hours I’m spending there are dwindling. I had agreed to about 20 hours per week, but I was closer to 26/28 each week. The biggest issue was waiting for someone to be available to help me, and then that everyone else is full time, so they don’t realize I’m trying to get out of here by 2 pm each day. This week our oldest graduates kindergarten and has many events around end of school.

RENTALS

One of the mortgages has been paid enough that the balance dropped from 6 digits to 5 digits. It’s still a lot of money owed there, but that felt like a nice accomplishment when I went in to capture the balance!

June is Richmond tax season for these houses. That means I’ll be paying out large chunks of money for the houses we have no escrow on.

We had a few maintenance needs come up. One house had the water heater flood the basement. Luckily, I think we’re OK on that front. We replaced the water heater. The gas wasn’t hooked up right, so the tenant called the plumber to get that squared away. This happened while I was in a different state, and I’m so grateful it happened in a house with a handy tenant.

We had some flashing fall off a roof line. This wasn’t a priority to address at the time, but the tenant started claiming allergies were flaring up because birds were getting in the attic. Sometimes you just need to accept that’s the story you’re hearing. We had a handyman go over there and verify there are no birds anywhere. The “hole” she thought she saw was just where the soffit was hanging a bit, but there were no gaps in the wood structure itself. He tacked up the soffit, and I contracted with another company to repair the one piece of flashing.

That handyman also went out and handled a wasp nest. At that house, the tenant says a window won’t stay open when she opens it, and we let her know it’s on our radar now, but it won’t be fixed just yet as our people are spread thin and that’s not an emergency. That house had a temporary tenant in it (housing with our current tenant). To cover the tenant and us, I asked for a $500 deposit. When they moved out, I had our tenant sign that there was no damage, and I returned the deposit.

We’re still working on the major termite damage that occurred at another house. There was quite the domino effect. Leaks from bathrooms and the laundry room created a very wet environment, which created a breeding ground for termites, which feasted on our wood all over that place. The crawl space got cleaned up, but we’ve been waiting over a month for the bathrooms to get replaced and fixed. I’m hopeful that it’ll start next week, but frustrated nonetheless.

I had a leak from a toilet bolt at another house. I was frustrated because we had just been called out for water on the floor at this house recently, but it turns out this was necessary. When the house is a certain age, things just wear away and need replaced.

We also had a limb fall from a tree at another rental. The tenant explained how much of a liability it was for me. I love when tenants instruct me on my level of liability (that’s sarcasm). We have a tree guy that’s been super useful for many things and he handled it the next day with no problem.

PERSONAL

We haven’t been spending much money. Most of our money these days goes to grocery shopping. On our current statement for our main credit card, we only have 11 transactions recorded for over 3 weeks.

We paid our last month of pre-school for our second. They are closing the school and they didn’t want to add on days for the snow days that occurred, so they gave us $50 off the last month of tuition to cover the 2 days we were owed for make-ups. Since the school is closing, everyone scattered, and we ended up not getting into another preschool next year for our youngest. So at this point, that’s an extra $375 per month in our pockets next year – unless a spot opens up for the littlest.

Mr. ODA took the buy out, which I think I mentioned last month. His last day of work was April 30th. He said he’s settling into the not working concept and starting to get over the desire to know what’s happening at work and with his programs he worked so hard on. He’s done a lot of work around the house here, including treating for termites in a very intense fashion, but that was cool to see.

NET WORTH

Two months ago, my job asked for my goals. It’s a specific document that I was to fill out. Someone else had mentioned their net worth goal, and our next big step would be $5 million net worth. Well, the market has been in shambles, and our net worth plummeted from where it was. I thought it prudent to not make such a goal when our net worth is completely reliant on the market actions right now (i.e., we’re not selling/purchasing or making any big moves that would drastically change our net worth outside of the market actions). We’re finally on the upswing and now at the highest net worth we’ve been, so that’s encouraging after those big dips recently.

Taxes are Done

mrsonedollarallowanceLeave a comment

On April 6, we submitted our taxes. Honestly, I think that’s the earliest we’ve ever done it. We usually owe a good amount, so there’s no incentive for us to do it early. After owing a penalty last year, we pushed to be on top of the projected tax liability. It looks like we’ll owe a bit on the Federal side and get a refund on the tax side.

And so here’s my annual reminder that if you take the time to manage your finances all year long, then tax season is not a hurdle. I find it much easier to maintain 13 houses worth of data if I do it during the time it’s happening. Life has gotten in the way a bit, and I find it hard to even make sure I have one or two months worth of things logged correctly. I hope to be more on top of it in this coming year.

I have a spreadsheet where I log all our income throughout the year. I set up a formula where I can track each month’s income to ensure I receive the total amount that I expect to receive. I found that since some of our houses pay the same dollar amount of rent, it’s harder for me to mentally track each month’s payments, and I like having the visual and verification through this sheet.

Then there is a tab for each property in that same workbook. The sheets are set up based on monthly expenses, and I plug in projected expenses (e.g., taxes, insurance, utilities). This helps give me a verification that expenses have been paid when owed. By now, I have nearly every invoice emailed to me, but I like having this ‘fail safe’ look at what may be owed that I hadn’t paid in a given month.

Then Mr. ODA enters our investment items, W2 income, and interest income into our tax software. Then I sit down next to him and dictate the numbers from my spreadsheets so he can enter them into the software. We have 13 rental properties, so this is time consuming. However, it’s really easy. We enter our data into the fields for each house. This year took us about 90 minutes to enter the rental property information.

I know multiple people who file extensions because it takes so much time and effort to gather the documents for their accountant to do their taxes. It’s like they don’t think about their taxes until April 1 and then decide it’s too much to do in two weeks. This is where being prepared all year long comes into play. Make it easier on yourself and put yourself in a position where it doesn’t feel overwhelming.

April Financial Update

mrsonedollarallowanceLeave a comment

We started getting emails about end of school year activities, and boy was that a surprise that we’re at that point. The middle one is done mid-May and the big kid is done at the end of May. Less than 2 months until summer break.

Mr. ODA took the second round of the government’s offer for administrative leave, which means he would only have a few weeks left working. I’m still working my part time job, which is taking way more hours than we had planned for. I’m enjoying it, but it’s been a juggling act with the family, which is probably why my son who absolutely loves school begged me to stay home because his belly hurt last week.

Buckle up because apparently I have a lot to share this month.

RENTALS

We received about $600 in tax payment reimbursements from one of our localities, so that was a fun surprise this month. Really helps my psyche that I have a tenant who hasn’t fully paid, didn’t tell us why ahead of time, and hasn’t been up front with when she’s going to actually pay us.

I executed 2 short term leases. Both included a rent increase for their short term period; one house is increased by $75 and the other by $25. Luckily, both are here in the Central KY area, so we can flip it between tenants. One is scheduled to leave June 30th. That house will need new carpet in the bedrooms, and it’ll need probably a whole-house paint job again. They smoked in there, even though we covered the lack of smoking rule multiple times. I’d be more upset about it if the carpet hadn’t reached its useful life years ago. The other house leaves July 31, and I can’t even tell you where we’ll need to begin with that one. She made a wood feature wall without permission. She had a giant fish tank without permission. She spent a lot of time doing things that really weren’t an improvement, so I’m definitely worried about what we’re going to uncover in that house. Mr. ODA and I are talking about fixing it up and selling it. We may look for a short term renter so that we can sell it in the Spring instead of this Fall.

I had 2 other properties accept a rent increase that will go into effect later this year. I require 60 days notice for changes so that starting at the 30 day mark I can begin advertising it if needed. One house goes up by $25 per month as of June 1, and the other goes up by $50 per month as of July 1. I also have another property that has a rent increase of $50 per month going into effect next month.

I have 4 houses that renewed another year, and I didn’t change their monthly rent rate. There are 4 more houses that haven’t been discussed. My intent is to have them renew for a year at their current rate. There are 2 of those 4 that could leave at the end of this term, but time will tell.

We have multiple maintenance issues to address. One house requires a tree trimmed off the roof, the siding cleaned, and the back deck stained/painted. We still have termite damage we’re dealing with at a house in Richmond. I have a leaking toilet that was just addressed, and then they hit me with a faulty HVAC unit during a heat wave. Then we have some houses that really need eyes on them to see what condition they’re in at some point this summer back in Richmond. It’s amazing to me how people just don’t care to tell a landlord that something is broken. I woke up this morning to a text that one of the houses here has a flooded basement due to a water heater failure.

I spent some more time fighting my insurance guy here. It irks me so much when I see him offer up his services on the local facebook group for property owners. He’s quite terrible. I sent him photos of a house that had some issues with a cluttered backyard and had the tenant clean that up. I had to fight him last month on an increase where he changed one house from a crawl space to a basement when I assure you that the vines growing through the windows solidify it should not be deemed a “basement.” When the dust settled from that debacle that he was insanely unresponsive to, I ended up owing $9.68. When I asked why my account wasn’t put back the way it was found before this mess he created, he said he didn’t know but it’s probably from the audit and changing square footage. HIs guessing and not actually answering infuriated me. I gave up and paid it, but then I ran to get quotes from other people. I hadn’t done that before because our 4 claims in a 12 months period are killing us (again, because I really wanted trees to fall on us!). I hate when people make the claim that because it’s not a lot of money, I should just give up and accept it. That’s a ridiculous way to treat people.

PERSONAL

Our electric bill is almost double what it was this time last year thanks to the vehicle charging and hot tub. Our electric bill is relatively low, so that’s not all that surprising. We also have 5 full people in this house now (as much as you can count a 2 year old as a full person… but he knows how to control light switches and eats a ton of food that we need to cook him, so I’m sure he’s a factor there!).

I’ve been working at my new part time job for over a month now. Mr. ODA was making fun of my hourly rate, but I’ll tell ya, it felt good to receive a paycheck that wasn’t $45 like it was for a day of subbing at the preschool.

I took the kids to get haircuts. My middle has had her hair cut once before, but I’ve cut the boys’ hair forever. I had family coming into town and the oldest was looking really shaggy. So I swallowed my pride and threw money at the problem, which is very out of character in this household. I just didn’t have the time to cut their hair, clean them, and clean up the mess. For $66 and 45 minutes from the time I left home until I got back, it was well worth it to me.

I had a medical procedure done this month. We haven’t met our deductible. In February, they said I had to pay my deductible to them. I said that didn’t make sense and refused to have them hold $2800 of my money for 2 months. They gave me an attitude and said I could never ever ever ask for a payment plan in the future, so that I could pay $500 to hold the date. I then showed up for the procedure, knowing I haven’t met my deductible, and they didn’t take any money from me. Another business model that bullies the customer into illogical money decisions. I also had an eye doctor appointment that was frustrating in itself, but I’ll spare you those insurance and communication details.

On top of everything else I’m juggling, Mr. ODA is coaching our kids’ t-ball team. Coaching means that I am team mom. That means that I’m responsible for communicating updates from the league (in the slow and haphazard fashion I receive information), gather value card sales that are required of every team member, organizing a basket for a raffle, and the best one – raising $350 for team sponsorship. What the heck, man?! Where did I say that my signing up of two children to play in the league means I have history or ability to gather money from businesses?? Well, I did it. I raised $350 and another mom raised $200 for the team.

No financial impact, but I’m also juggling our HOA board duties. I released our longstanding property manager and hired a new company, which took effect April 1. That’s taken a lot of time to get them stood up and make sure we stay on track for our annual meeting schedule in June.

NET WORTH

And with all of that said, that doesn’t even address the giant reduction in our investments that continues to happen. To counter some of the loss, I updated our property values for our houses. I don’t do that every month because they don’t move very much, but I can usually count on a few increases as the spring market ramps up. Our net worth did slightly increase (based on yesterday’s market closure, not today’s) from last month, which was a nice surprise.

I wonder why I’m tired and bogged down, but that post outlining what I’ve done recently made me realize all I was able to accomplish even though I felt like I was a jack of all trades and master of none. Hopefully things will settle down in our lives going forward now, even if I know there are definitely two house turnovers in my future.

Rental Options

mrsonedollarallowanceLeave a comment

There are options that give the tenant flexibility, while protecting your financial interests in a rental property. I talk about this in some fashion about once per year, but I like to give the reminder.

In January, I ran all my usual numbers to determine if any properties needed a rent increase. The last few years have really hit our margins – insurance has drastically increased, taxes have increased significantly, and the regular trades costs have increased over time as well. During this process, I determined that 5 houses needed some sort of increase in their rent. One was the responsibility of my property manager, and the other four I wrote up the notifications, put them in the mail, and then emailed them also.

I’ve had two tenants respond back that they intend to move in the next year, and they wanted month to month. We don’t agree to month to month options. Well, I should point out that for significant financial compensation, we would consider month to month. However, the expectation is that having a long term tenant renew their lease is less work month over month. If they’re on month to month, I’m constantly watching and waiting for their 30 day notice. Additionally, there’s a concern that their 30 day notice comes in October or November, leaving me with a mid-winter lease that I’m trying to get filled.

Instead, I provide a few options that protect me. I’ve done the “buy out” or “penalty” option multiple times in the past, and that has served me well. I haven’t needed a short term lease option, but since there are certain circumstances with these houses, I put that offer out there.

In both cases, the tenant said she wants to be able to leave sometime in July/August. This is manageable to me because I can likely rent it under a fairly quick turnaround.

  1. Short-term lease
    While I would typically require an increase in rent to cover a short term lease, I was already in conversation about rent increases, so I let it be. I offered a July 31st or August 15th move out. In both cases, I know the house is going to require work. I’d like to have the last two weeks of August available to me for construction activities, instead of going into September and trying for an October 1 lease start date.
  2. “Buy out” options (e.g., penalty payments)
    In this case, I have the tenant sign a year lease. However, the lease comes with “lease break clauses.” The penalty for breaking the lease ranges based on the time of year. In all cases, I require 30 days notice and full payment of rent through the date given as notice. If the tenant wants to leave before 8/15, then there’s no penalty.

    If they want to leave between 8/15 and 9/30, then they have to pay the equivalent of one-month’s rent.

    If they want to leave between 10/1 and 1/31, there’s a two month penalty. This is because finding a renter during this period is difficult. There aren’t as many people looking during the winter because most leases are spring to spring, so the turnover is fairly cyclical, and because most people are distracted with starting school and all the holidays happening during that time rather than looking to rent (or even buy) a house.

    If they want to leave between 2/1 and 3/31, there’s a one-month penalty. Again, this is to cover the longer time it will take me to find someone to take over the lease period, and it provides me with a year-long lease (which most people are looking for) that ends at another inconvenient time for turnover in the next year.

    If they want to leave between 4/1 and 5/31 (which is the end of their lease term), then there’s again no penalty just as there wasn’t for the first few months of the lease term. I’ll be able to get work done on the house and list it for rent, expecting a decent pool of people interested in a rental.
  3. Lease transfer option
    As a final option, which was offered to us when we lived in an apartment building, a tenant can agree to a year-long lease with no extra terms. They then have the knowledge that if they want to “break” the lease agreement at any time in the next year, they are responsible for paying rent until a new tenant is found. They can move out, but they’re on the hook for paying rent until a new tenant has sign a lease.

    This is risk on their end. In some cases, I may be able to get someone in just a week or two. However, if it’s the winter, it could mean that they’re paying a month or two months worth of rent while they’re also living and paying rent somewhere else.

    The only time that I’ve used this option, the tenant provided notice on December 1st, which as I’ve pointed out is not a great time to be searching for a new tenant. Since he was already not living in the house (he had moved back in with his parents), he agreed to empty the house of his furniture so that we could still show it during that time. He paid rent on January 1st per our agreement, and luckily we found someone to take over the lease as of January 7th or 8th, so I refunded him the prorated amount of rent.

The “lease take over” concept was done by a management company in a fancy apartment building outside Washington D.C. It never hurts to ask for options if you’re the tenant. Just understand that managing the rental is work that the landlord has to do, and their “profit” is how they’re paying themselves for that. Especially in today’s environment, that margin is quite small. So when they tell you they don’t want to have a lease fall through in the Fall or Winter, understand how this is their investment and their income, so they need to protect themselves, even if it’s not necessarily what works for you or is your preference. And as for landlords, treat your tenants nicely and be as flexible as you can; it always pays off for me.

March Financial Update

mrsonedollarallowanceLeave a comment

Well, my desire to post every Thursday fell off there. I started a new job, Mr. ODA’s Federal job has been in limbo, and just general life things have been going on and keeping us busy. The kids started t-ball in the past few weeks, our youngest was waitlisted at both of the preschools we tried for, and the rentals have needed more attention than average. Let’s dive in.

NEW JOB

I was approached by someone I serve with on our HOA board. They were looking for a new person who has a financial background, was really organized, and could handle talking to people regularly. It appears that I made such an impression on him and his wife. I wasn’t ready to get back into the workforce. While I have enjoyed my temporary jobs I’ve done since I quit my career in May 2019, I always had a ‘sunset date’ on those activities. I knew that each job was only for a short period of time, and I’d get back to freedom/flexibility. This was a new territory they were asking of me – be on a set schedule and away from my kids.

I expressed that my need for entering back into the workforce was that I wanted to be part of my kid’s activities and I needed to work between school hours for the most part. They expressed a desire for me to work 30 hours, and that just wasn’t feasible. Based on what they told me about the tasks required of the job, I was able to come up with about 18 hours of work, knowing it would likely become 20 hours. So far, I’ve worked more than 20 hours each week as I’m learning, and things are not moving as quickly as I expected them to. I’m 2.5 weeks in, and at this point I can do all the main tasks. Where I’m struggling is the knowledge of all the “one off” transactions and how some people are treated a little differently than the standard.

Overall, I’ve been super grateful that Mr. ODA has given me the space I needed to get my feet under me these past couple of weeks, and I’m really enjoying learning these new tasks and being involved in this sector.

FEDERAL WORKERS

It’s been rough around here for almost two months now. While Mr. ODA is still employed, there is a daily concern that the news will come in. There’s no security like there used to be expected for a government position. The blows have become a bit more scattered than it being such a daily barrage, but there’s still uncertainty and daily updates and waiting for more information that’s occurring.

PRESCHOOL

Both old kids will be in regular school next year. Our youngest has a late-in-the-year birthday, so he wasn’t eligible for preschool until this coming school year even though he’s already 2. The preschool where both of the other two went to shut down. My middle is finishing out the year there, but next year, they sold the preschool concept off to a third party. The company that took over has terrible reviews, and everything about them screams ‘daycare.’ While people need daycares, and that’s fine, we don’t need that. I wanted a space that had a curriculum.

The school previously had a daily agenda and an expectation that the kids were there from 9 to 12. This new school has a come and go as you please set up, and they couldn’t provide me a break down of their daily schedule. The admissions person was actually quite rude and condescending to me, after taking 4 days to return my phone call. I’m not in a desperate need for our youngest to go anywhere, so I won’t be trying to enroll him there.

We had hoped to get into another preschool by our house, but the closure of our old school sent a mass exodus to the nearby preschools. I told Mr. ODA that I wanted to join their church so I could get 3 weeks ahead on signing up, but he said that wasn’t ethical and was more than just saying “I want to join your church.” So I didn’t. But several other families did. And they got in. And I’m still really sad about that. He’s waitlisted there, and there’s been no indication of hope that he’ll get off the waitlist.

I tried for a “moms day out” program, which would cover one or two days per week (I was looking for 2 days previously). He’s waitlisted there, but she gave me a glimmer of hope that even though they don’t have a lot of turnover, there is a chance a space opens up either right at the end of this school year or at the beginning of next school year.

I had originally ‘mourned’ the loss of my freedom with the preschool closing down. I have been at my kids’ beck and call for 7 years by the time our youngest would go to school. Even though it was only going to be 6 hours per week, I was excited to get things done that have been on my to do list for years and just run errands unencumbered. I’ve lessened my extreme feeling on that over time, but it still would be nice to have a few hours dedicated to me and my schedule at some point.

RENTALS: RENT RATE

I evaluated our current tenants and their rent rate back in December. I should have just written the letters at that point and been prepared for the deadlines, but I didn’t. So this week, I got those rent change letters prepared, printed, and mailed. We typically change the rent by $50 every two years for our long term tenants. That’s the approach we took here except for a couple that needed more catch up. One tenant has already responded and executed a change to increase their rent. I have 4 more out there waiting for the tenant to tell me they accept the adjustment or will be leaving at the end of their lease. I also have another tenant who will be staying another year, but I didn’t change their rate since I had changed it by $25 last year.

RENTALS: TERMITES

We have a house that we purchased with termite issues. We knew it going in. We had it treated, and then we fixed the really bad areas. We then didn’t get notification about an annual warranty payment they would do, so our coverage lapsed for a few years. We saw swarmer termites in one part of the house and called them back. They offered to let us backpay those missed warranty years, saving us about half the cost it would have been for a new treatment. Well, we’re paying for that now. For the last 4 years, they’ve checked the property once per year. They’ve noted termites actively being there with more damage, and they didn’t clearly communicate the concern of the condition until this month. We have major problems in the house. One wall in the laundry room is so bad that the termites ate the backing off the drywall and the drywall is all cracking off the wall because it’s not being held onto anything. It really hasn’t been fun, but I know we will be able to fix it. So far, we’ve had the crawl space cleaned out and relined with a vapor barrier, and some plumbing issues fixed that were creating a perfect moist condition for termites to gravitate to. We still have to rip up the carpet, fix the subfloor, lay LVP, rip out a shower insert, reinstall the insert, and get the shower operational after that. It’s a lot.

PERSONAL FINANCES

Mr. ODA reduced our monthly contributions to our investments. We were putting $3,000 per month in (3 separate $1,000 transactions), and now those have been reduced to $500 three-times per month. The kids still get $100 per month each into their UTMAs.

We’ve been so busy that we have hardly spent any money. Outside of insurance and medical payments, the only extra spending I’ve done is for our daughter’s birthday parties we’re having this month. I’ve bought some clothes since I’ve lost weight on my post-three-kids journey too. Usually, we’ve booked a trip by now, but we haven’t done that either. Overall our spending is lower than it has been.

NET WORTH

The market is well below where it has been, and all our numbers show it. We are over $189k lower than last month. I haven’t updated our property values yet. I’ll probably do that next month as the spring market ramps up.

Rental Cost Changes

mrsonedollarallowanceLeave a comment

In November 2023, I posted about rental changes that had occurred over the previous year. I wanted to update that analysis a few months ago, but I didn’t have all the KY data. I recently shared that my rent increases aren’t covering my cost increases, and my portfolio’s cash projections are lower now than when we first purchased all the houses. Here’s more of a breakdown of those changes per house.

ESCROW

Escrow is an account that your mortgage company holds money to pay your insurance and taxes on your behalf. I have little faith in their management, as I’ve had to follow up on balances in the account and payments made incorrectly.

I created this table to show the differences between escrow payments over the two years. I kept the houses that don’t have an escrow because it can be compared to a future table in this post. There is no House5 in this table because we sold it several years ago (houses didn’t get renumbered because House5 still exists in terms of tax documentation).

INSURANCE

We had 3 insurance claims last year, and a big one the year before. It turns out, our portfolio is looked at as a whole, so 4 claims in a 12 month period doesn’t look good, especially when one of those was 6 digits and one was 5 digits. None of it was egregious, and they were each necessary. We were just a victim of poor timing (and for some reason, the 12 years prior to that with 0 claims of any kind mean absolutely nothing). While our own history is to blame in some aspects, insurance costs as a whole are increasing quickly over the few years. Here’s Google’s AI response:

And with that between payments made in 2023 and payments made in 2024, insurance is costing us almost $2,000 more for the year. I also just made my first 2025 payment, which increased that one house by $343. The total increase from 2022 and 2024 is over $3,000.

From the initiation of insurance on each house (so, when we first bought the house, which were mostly between 2015/2016) to today, we’re paying over 43% more in total for insurance.

TAXES

The table below shows the change between 2023 and 2024 for our tax payments. Last year, many jurisdictions that hadn’t captured the assessment changes since the pandemic made up for it last year, when we saw about a $3,500 increase for the year. This year, our increase was over $2,000. Fifty-five hundred over two years is nearly $230 per month, spread over 13 rental properties is $17 each. So for those that I didn’t increase rent last year, they’re not capturing that cost increase for our portfolio.

RENT INCREASES

So far this year, I’ve missed two opportunities to increase rent. I had planned on increasing one house by $25 to keep up with inflation costs, but it didn’t register that their notice had to be given by 1/1 (every one else is by the end of the month). The second is above market at this time, which was by design since they’re not easy to work with (tried to phase them out, but they accepted the rent increase). We last raised their rent in September 2022, so it’s been two years. But I couldn’t bring myself to do it. Next year we’ll increase them by $50 per month.

My plan is to increase the rent for 5 of our other houses. Four of these houses are planned to be $50 per month of an increase, and one is planned to be $75. Our management is generally to increase rent by $50 every two years if you’re a long term renter. There have been a few that we didn’t increase for a while, and the carrying costs have drastically increased, so we’re behind now.

SUMMARY

For our cost increases between taxes and insurance, we have over $4,000 that was paid out last year (and it’s really more than that in cases where the house has escrow, so our escrow was increased more drastically that the specific amount of change in bills).

We had 3 houses turnover from long term tenants, so we were able to increase the rent to market value. I prioritize keeping long term tenants, so I don’t always do rent increases. That means that sometimes the rent is stuck below market value, but I’d rather keep a good tenant than push them out with large annual rent increases.

By bringing those houses up to market rent, I’ve made up a good amount of our deficit. Now remember, these rent increases are catching up on multiple years of drastic increases. So even though it seems we’ve brought in more, we’re both making up for previous years that didn’t have such large rent increases and paying for more large scale improvements to these houses, in addition to larger contractor costs.

Organization Push

mrsonedollarallowanceLeave a comment

It’s the new year, so that means everyone’s pushing to “start fresh” and “get organized.” Someone I follow on Instagram talks about “getting organized” at least once per month. This month, she bought a new electronic tool that her husband hung on the wall to get her organized. Here’s my unpopular opinion: organization happens in your consistency, not in a new gadget or container.

This electronic calendar costs $300, unless you want the biggest one, then it’s $630. I bought a $14 chalk board with calendar boxes on it. Each month, I write the month’s agenda day by day. Then at the end of the month, I erase it and put the next month’s activities on it. It requires about 10 minutes of my time each month, which I acknowledge is more effort than an automatically synced electronic calendar (if you’re even using your electronic calendar), but I believe those 10 minutes per month are worth keeping that $300 in my bank account to use on something else that brings me joy.

Here’s the thing: the $300 calendar is only as good as your commitment to using it. This isn’t a special robot that keeps your life organized and calendar up to date. You still need to input data. Then you need to create an expectation and routine where you check that data. If you can commit to putting items on your electronic calendar that syncs with the system, why can’t you make the commitment to consistency in other areas? That’s all it comes down to – consistency.

I don’t disagree that there are some people who benefit from this product. But I’d venture to say those are the people and families that are already organized and already have systems in place to provide a well-oiled-machine type household.

STRESS AND MESS

I haven’t delved into the topic in detail, but the blurbs I’ve seen have stuck with me. I think they ring true. “A 2009 study found that mothers with cluttered homes had higher levels of the stress hormone, cortisol.”

The people I know who have high levels of stress and anxiety are also the people who have a lot of clutter in their home and office. They’re surrounded by a lot of distractions and don’t keep a routine, have systems, or make an effort to eliminate the mess. Less things to tidy up, means less time putting things away or finding a home for things. Everything having a home and putting things in their home as soon as possible are good first steps.

MY KEYS TO SUCCESS

Everyone has a different way of thinking, so this isn’t a one-size fits all situation. However, I do have a few things that I do that could be little nuggets into improvements in your day.

Room “Sweeping”

Another thing I’ve seen on social media is that expectation that things are put where they belong in one action. The concept seems like a good idea, but to me, it provides for inefficiencies and everything taking longer. If it takes longer to complete a task, then I don’t think it’s something you’d keep up with.

The idea is that instead of placing your keys on the counter, which then need to go on a key rack or in a drawer, you just put them there to begin with.

Where I see a flaw come in, is that when I’m tidying after my family, if I pick up one item that goes to the basement and put it away, then come upstairs and find another item that needs to go to the basement, I’ve waste that time walking up and down the stairs. Instead, I move room to room.

I usually start in the living room. I move items to where they belong. If they go in the living room, they get put away right away. If they go to another room, they just get placed on a surface (e.g., cups and bowls are placed on the kitchen counter, basement toys are placed at the top of the basement stairs). Then once that room is tidy, I move on to the next, which is probably the kitchen table. The table gets cleared and items get placed in the room they belong in, unless it’s the living room, then it gets put away since I already cleared that room.

I do my best to complete this task all at once. I do the kitchen last because I know an unkept kitchen drives me crazy, so it motivates me to complete the other rooms so that I can get the kitchen cleaned up.

I’ve seen basket concepts too. I haven’t tried this out, but it seems to be generally the same concept. The only issue I’ve noticed is that there’s no expectation that it’s cleared out daily. Once the items are in a basket, it doesn’t seem the room is cluttered anymore, so it doesn’t motivate the final step of clearing out the baskets and putting the items away.

Resets

My days are significantly better if I wake up to a clean kitchen and house. If I need to clear dishes from the sink, pick up toys in the living room, and wipe off the table and counters, then I’ve put my ‘morning chores’ 15-20 minutes behind. I learned that I appreciate focusing only on morning chores in the morning, so I make sure I tidy up the house before I go to bed.

My morning routine is simple, but I know it takes at least a half hour. I empty the dishwasher (which is essentially ran every other night), make the kids’ snacks and lunches for school, get their water bottles filled and set on the table, lay out their vitamins, start my coffee, and get the dog ready for the day. It’s the same thing every school day morning.

I also know that I much prefer to have it all done before any children wake up. They create a distraction. Tasks that take me 3 minutes now take me 8 minutes because I’ve been interrupted several times. While I’m trying to empty the dishwasher, they can now see a plate or cup they want, and then they start asking for these things. While I’m trying to make someone’s lunch for school, they’re asking me what I’m giving them and now having an opinion on whether they want it or not. If everything is done and out of sight before they wake up, it eliminates those distractions and I can accomplish tasks quicker and more efficiently. It also gives me the ability to give them attention for their stories and their breakfasts requests once they start waking up, so I’m not flustered or forgetting steps of the morning that make the rest of my day feel successful.

I used to require all dishes be put immediately into the dishwasher. There was no reason to set a cup in the sink when it could have easily been placed in the dishwasher without having it sit in the sink first. Then I had 3 kids. There’s no way I can keep on top of the dishes, and the fact that they even clear the table and put things in the sink at their ages is a huge win. Instead, I just make sure that before I start any meal, the sink is emptied. One, it allows for no distractions in my own head (because I know that I will see dishes and keep thinking about them being there when they shouldn’t be). Two, it clears out the sink so that I have room to fill pots with water or dump dirty things into the drain (I can’t stand when plates are rinsed off on top of other plates, leaving those plates with a greasy film that I then need to touch). Keeping up with a reset before each meal means that it doesn’t get to an overwhelming point at the end of the day that’s taking a lot of focus and time.

SYSTEMS

Organization comes down to systems. You don’t need to spend a fortune to create organization in your life. Sure, bins here and there create a distraction-free, clutter-free environment. But having an aesthetic container that you pour a box of cereal into creates another step for you to be successful, and it doesn’t gain you anything in the organization realm.

My pantry isn’t organized with perfectly matched bins or containers, but it’s organized. I have all our cereal boxes on one shelf. I expect those boxes to go back on that shelf, not left on the counter and not just put anywhere in the pantry. Cereal has a home. Pasta has a home. Appliances have a home. Every once in a while I realize that we could benefit from having a container, and I’ll get a bin to house several tiny things that kept falling on the floor when someone touched something else. Overall, everything has a home in its original container.

Don’t get me wrong, there are clean ups that need to happen in my life. There are 5 of us touching things in that pantry and this house, so things aren’t perfect. However, everything has a home. There’s a well-known expectation that things are put where they belong (especially since mom answers enough “where is…” questions here).

SUMMARY

The general concept is that your desire to get organized is fueled by your own actions and thoughts. It’s not going to be ‘fixed’ with expensive gadgets if you’re not willing to put the effort into the follow through.

Don’t take this as I’m perfectly organized and have everything under control. I cheat. The last load of laundry is in the dryer. If it stays in there instead of on my bed, then I don’t have to deal with it until I really need or want to. This happens about 75% of the time I do laundry… that last load just lays in there until the next time I do laundry and need to move things along. I also have learned that if I fold the clothes during the day, then I can put them away right away. If I fold clothes after the kids go to bed, then they sit on my dresser for days because I couldn’t immediately put them away while they were sleeping, and I’m typically only seeing them and being reminded while I’m in the middle of another task.

So on top of creating systems and expectations for your household, it’s a matter of finding what makes you tick. When you’re successful at keeping the kitchen clean, does it make you feel like you have better control over the rest of the day? Find these little items that you can be successful at so that they snowball into bigger actions – all of which can be done for free.

Rental Profit Calculations

mrsonedollarallowanceLeave a comment

When we consider purchasing a house to be used as a long term rental unit, we perform a “cash on cash” analysis. I’ve discussed this in the past, and I regularly share this with other people for their use. The gist of this calculation is to determine whether we would get a return on the cash put into the house.

The calculation considers the cost of taxes, insurance, homeowners association fees, vacancy expectation, maintenance expectation, costs to get the place rented, property management, etc. This is compared to the projected rental income. The upfront costs are compared to the annual cash flow projection. That ratio is hopefully in the 8%-10% range to be considered a reasonable cash flow to look further into the purchase.

Since we’re not really looking to purchase properties these days, I use this spreadsheet to consider changes in a tenant’s rent when it’s time for renewal. I kept all the original cash flow amounts to see how things change over the years. As I sat down to determine what changes, if any, are needed in the rents I charge, it was disheartening to see how our portfolio has dwindled in profitability over the years.

A few years back, housing prices skyrocketed, which drastically increased our taxes owed. Unfortunately, I hadn’t increased everyone’s rent consistently. I kept many people level or did small increases every two years, but that means I’m now “behind the 8 ball” in trying to make up for those drastic increases that happened in 2021-2022. In addition to tax increases, we’ve also seen huge insurance premium increases that weren’t projected in our portfolio.

Our total “cash on cash” started at 11.42%. It’s now projected to be 7.58% – if the increases I project actually go into effect over the next few months.

We historically increased long term tenant’s rent by $50 every two years. Some of these tenants have been with us for over 5 years, and the $100-200 changes in their rent have not covered the increases we’ve seen. I hadn’t worried too much about it because the losses on those houses were offset by houses where we saw greater margins. Now, everything has leveled out, so those losses are felt harder.

The table above shows the change from our original “cash on cash” to our current status. In some instances, we’ve been able to increase our margins. But there are 8 instances our margins decreased, with some being drastic. Even though some are drastic decreases, there are only 5 properties that fall below the 8% goal we have.

For Property2, the projection shows that rent would need to be at $2,500 for us to hit our cash flow goal. The rent is currently at $1,600. The neighborhood doesn’t call for $2,500. I also don’t want to be in a position where I’m floating someone’s rent at that price. From the time we bought the house to now, our taxes and insurance have increased by $1575. That number only continues to grow. Our insurance started at $390 and is now at $765. Our taxes started at $1,500 and are now at $2,700.

On top of the obvious ones like that, our maintenance costs have also increased. As one example, our HVAC technician first was charging $125 per site visit. He now charges $325 just to show up. I’ve found someone who charges $200, so I’ve been going with that guy, but just knowing that there’s been such a change in pricing structure needs to be factored into our costs.

These are really big affects on our houses that a tenant and the average public opinion don’t seem to grasp. I don’t get paid hourly or per transaction I perform to manage these properties, so that decrease of 3.8% in our cash-on-cash analysis is actually a net loss in my “income.” In many cases, we catch up when there’s tenant turnover, but watching the rent compared to our expenses are things that I need to be more on top of year-to-year.

January Financial Update

mrsonedollarallowanceLeave a comment

We’ve done a good job at enjoying time together this past month. We haven’t had a lot of expenses pop up, which was a nice reprieve. However, the market is much lower at this time this month than it was last month, so our net worth actually decreased. I keep focusing on the long term picture though, and our net worth is much higher than a year ago.

RENTALS

We have 13 rental properties. They were mostly purchased in 2016-2019, with one purchased in 2022. Most of them have sustained very little tenant turnover.

I had 4 houses not pay their full rent on time this month. As of this post, only 1 is still outstanding. They’ve had car troubles and have communicated regularly with me. While I’d prefer to see at least something paid towards rent by now, they’ve been with us for 8 years, and I know they’ll eventually be whole. They never take more than the month to get rent fully paid. Of the other 3 that were late, I only charged one a late fee. The others aren’t usual offenders and communicate up front, but this one has been more difficult to get rent paid from the time we purchased the house.

While looking back at last year’s January post, I must note that this past year has been fairly easy on the rental front. We’ve had a lot of frustrations and things to manage, but it hasn’t been as time consuming in the “people management” side of things. We had a few issues with a tenant that first moved in last winter, but they’ve been quiet since. We had 4 houses turnover tenants in 2024, with fairly little loss of rent.

PERSONAL

We have been battling snow for almost two weeks now, which is very unusual in Central KY. We’ve already taken the kids skiing twice this year. Even the baby got on skis! He’s 2, so I guess he isn’t such a baby anymore, but that’s the earliest we’ve put a kid on skis. He’ll slide down the mountain, but he doesn’t stand on the skis; he’s just squatting the whole way.

NET WORTH

Last year at this time, I was sharing that our goal was to reach $4 million. We were at $3.869 million.

Our net worth is about $66k less than last month. I don’t always update the value of our assets, so that’s a fairly static number. Everyone few months, I’ll check on the ‘zestimates’ though. Typically, we expect to see the total decrease in the winter months because there are less sales and less activity to raise the sale prices like you see in the Spring months. On top of that, all of our investment accounts (except one that increased by $22) decreased a bit.

We have a 0% interest credit card that has a balance over $12k on it. We also added a car payment, which we haven’t had since about 2015. Tesla was offering a 0% interest loan, so that monthly payment isn’t going away for nearly 5 years. Overall, our credit cards balances total more than $3k less than last month’s, which makes me happy to see.